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Manager Administration opening for a reputed Indian School – Dubai
Job Description :
Position : Manager Administration
Experience : 10 years of experience in a reputed company and a minimum of 3 years in educational institute.
Qualification : Post Graduate, preferably a MBA graduate
Salary : AED 6,000/- to AED 8,000/-
To be responsible for facilitating the efficient functioning of the School via a range of administrative and school operational activities and meet statutory requirements
The Manager Administration reports to the Head HR & Admin and is responsible for office management, administering of PR functions to ensure strict compliance, health, safety & security, facilities management, housekeeping, staff accommodation management, local purchase, assets management etc. The Manager Administration shall work within the rules, regulation and procedures of the Group.
Failure to provide adequate allied services in the school may result in endangering the safety and security of the children & staff and meet with statutory requirements of the school. Also would result in the school management not being able to achieve the quality objectives and deliver quality education.
A. Administer and monitor the smooth functioning of all the administrative offices in the school
Responsible for development of office lay-out in consultation with Senior Management Team of the School and Corporate Administration. Furniture set-up and allocation of work stations as per Group Policy
Timely provisioning of office furniture, equipment, stationery, ensuring strict compliance as per regulatory authorities
Development of an employee-oriented school culture that emphasizes quality, continuous improvement and high performance.
Responsible for setting up and maintenance of reception area including flower and plants arrangement
Ensure effective parents interface / communication regarding services provided; Follow up on feedback system and complaints management
Supervising and monitoring the work of Secretarial, Front Office, Public Relations, transport / housekeeping supervisors and other administrative staff
Implementing and maintaining procedures/office administrative systems
B. Administer Public Relations activities of the school and ensure strict compliance
Oversee trade license processing and its timely renewals
Deal with the correspondence and ensure proper correspondence with KHDA, Ministry of Labour, Ministry of Immigration, Dubai Health Authority and other Government agencies.
Timely processing of visa, work permit, occupational health card and meet with other staff regulatory requirements
Ensure maintenance of accurate data base on visa, work permit and passports and its timely renewals. Maintain effective passport control
Maintain all the original tenancy contracts of the school, offices and ensure timely renewals.
C. Administer Health, Safety and Security activities of the school
Establishment of well-equipped school clinic and appointment / hiring of doctor and nurses as per DHA guidelines.
Ensure that periodical medical checkups are carried out for students in the school and relevant health records are maintained in the clinic.
Maintain school clinic and first aid equipment as per the requirements and ensure strict adherence to DHA school guidelines.
Keep the school clinic and school premises ready for DHA inspections and ensure compliance.
Develop a regular and periodical school inspection practice to ensure safety in school premises.
Carry out risk assessment and safety audit of the school premises.
Promote workplace safety and carry out periodical fire drills.
Installation and maintenance of firefighting equipment
Hiring of Security appropriate security providers and establish a formal contract for the school.
Monitor the performance of security guards and officers through structured inspection procedures.
Develop, implement and ensure that school health and safety polices are up to date.
D. Administer practices of facilities management and housekeeping in the school
Liaise with building contracting company and ensure smooth taking over of the building.
Manage new premise fit outs, refurbishments, furnishing and space management.
Effectively manage the AMCs for school facilities including lift, air conditioners, CCTV, fixture & furniture, water tank, swimming pool, aquarium etc.
Ensure availability of manpower for regular cleaning in the school during and after school hours.
Maintain service records of housekeeping staff of contracted company for housekeeping.
Carry out daily, weekly and monthly housekeeping checks and maintain records all the time.
Ensure optimum utilization of housekeeping staff.
E. Administer staff accommodation (for overseas candidates) and labour camp (for support staff) requirements for the school
Identify and complete hiring for
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