About this role
BlackRock is recruiting for a dynamic Administrative Assistant for the Middle East Institutional Team. This position is based in our Dubai office. The role that we are looking to hire for supports a team of 7-8 individuals mainly at Director level.
Are you a best-in-class professional who has deep experience supporting senior management in a global financial services firm?
Do you want to learn more?
A great teammate, deeply motivated, inventive, and organized.
A dedicated colleague who loves to collaborate within a team.
Enthusiastic, hardworking, confident and have a positive attitude.
Able to be agile and flexible in response to changing priorities and needs.
Experienced in supporting a team of 7-8 with a global remit.
Creative and curious with an interest to grow within the role.
Meticulous in your attention to detail and completes tasks independently.
Organized, responsive and can communicate with a can-do attitude, while understanding priorities and demonstrating the ability to stay composed under pressure
Handle a broad range of administrative duties as well as ad-hoc projects across the team
Perform calendar management of multiple diaries and multiple individual group trips simultaneously. Manage the complex coordination of meetings and video conferences with multiple participants across global time zones
Assist an other colleague in organising logistics for internal and external meetings, our team and client events, training, Town Halls and team off-sites
Arrange and oversee domestic and international travel (flights, hotels, cars, visas if required)
Process expense reports using the internal expense system
Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges
Participate in diversity and inclusion efforts for the firm, as well as philanthropic activities
Aid visitors from other BlackRock offices
Provide back- up telephone coverage for team members.
Bachelor’s degree or secretarial school accreditation preferred
3 – 7 years of corporate or administrative assistant experience supporting senior management
Experience in the financial services industry is a must
Experience in roles that work with external clients and executive management
Experience in a dynamic corporate environment
Core skills required:
Excellent phone manner and management a requirement
Advanced thorough knowledge of MS Outlook, PowerPoint, and Excel
Proficiency working with automated expense tracking, online travel; Experience using Concur preferred
Excellent organization skills, detail orientated and time management
Ability to read, review, prioritize and respond to emails on behalf of senior executives
Absolute discretion and appropriate handling of highly sensitive and confidential information
Ability to thrive and work with senior management under highly demanding conditions
Self-starter with ability to work independently, anticipate needs and make sound decisions with minimal direction
Ability to handle multiple tasks and concurrent assignments in a demanding environment with high degree of accuracy. Demonstrating follow through on all assignments.
Solid time management skills.
Capability to work in partnership in a team environment and to dedicatedly assist others as needed
Strong analytical, interpersonal and communication skills
Demonstrate the highest standard of conduct, performance and business ethics
You can be flexible to work overtime and be available as needed
BlackRock helps investors build better financial futures. As a fiduciary to investors and a leading provider of financial technology, our clients turn to us for the solutions they need when planning for their most important goals. As of March 31, 2019, the firm managed approximately $6.52 trillion in assets on behalf of investors worldwide. For additional information on BlackRock, please visit @blackrock | Blog: www.linkedin.com/company/blackrock.
BlackRock is proud to be an Equal Opportunity and Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.
BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.
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