Assistant Manager – Administration

  • Listed: November 18, 2018 10:13 am
  • Company Name: Jobs n Jobs
  • Job Type: Full Time
  • Salary Package: 12000-15000 AED
  • Required Experience: 1-2 Years
  • Minimum Education: Anything
  • Emirates: Dubai
  • Country: United Arab Emirates
  • Employer Website: http://jobs-n-jobs.com/search/label/UAE

Description

Planning and coordinating administrative procedures and systems and devising ways to streamline processes
Recruiting and training personnel and allocate responsibilities and office space
Assessing staff performance and provide coaching and guidance to ensure maximum efficiency
Plan and coordinate administrative procedures and systems and devise ways to streamline processes
Recruit and train personnel and allocate responsibilities and office space
Assess staff performance and provide coaching and guidance to ensure maximum efficiency
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Manage schedules and deadlines
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Monitor costs and expenses to assist in budget preparation
Oversee facilities services, maintenance activities and trades persons (e.g electricians)
Organize and supervise other office activities (recycling, renovations, event planning etc.)
Ensure operations adhere to policies and regulations
Keep abreast with all organizational changes and business developments
Proven experience as administration manager
In-depth understanding of office management procedures and departmental and legal policies
Familiarity with financial and facilities management principles
Proficient in MS Office
An analytical mind with problem-solving skills
Excellent organizational and multitasking abilities
A team player with leadership skills
BSc/BA in business administration or relative field
Handle administrative requests and queries from senior managers
Organizing and scheduling appointments with admin software
Planning meetings and taking detailed minutes
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Proven experience as an administrative assistant,virtual assistantor office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
For more information, please visit http://jobs-n-jobs.com/search/label/UAE

Job Types: Full-time, Permanent

Salary: AED10,000.00 to AED14,000.00 /month

Experience:

administration: 1 year (Preferred)
Location:

Dubai (Preferred)

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Listing ID: 5635bf01e1d92c5e

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