Job ID: 201706-BSS-COMM COOR-5013
Job Type: Permanent
Location: Sharjah Job Responsibilities
Sale Order /OTS : Review OTS and ensure all necessary supporting documents available, ensure all necessary approvals are obtained prior to creation of any sales order/purchase order, ensure order intake booking in the same period of receiving OTS.
Procurement Management: Ensure purchase orders are placed on time and in compliance to company policy and procedure, check and compare vendor price list, follow up with supplier on delivery and order acknowledgement, check and validate price/qty/terms/delivery dates in supplier order acknowledgement. Prepare Order acknowledgment and send to Customer.
Shipment/Logistics: Coordinate and receive packing list from suppliers well in advance before readiness and advise customer on the same. Coordinate for payment (wherever applicable), transport documents (where applicable), coordinate for shipping details from customer, generate delivery order and Commercial Invoice and forward all necessary shipping documents to customer/forwarder/supplier/Warehouse as applicable. Coordinate and ensure the Goods are collected on time and ensure having acknowledgement of the same from factory/forwarder/customer/warehouse as applicable. Ensure invoicing is done in system after shipment as per incoterms.
Forecast and Reporting: Review monthly billing plan with Commercial Manager and report any foreseen risks immediately, take all necessary steps in execution of agreed monthly plan. Provide necessary reports within the purview of their tasks as and when required/requested.
Accounts Receivables / Payables: Generation of all necessary negotiation documents relating to LC payments and ensure clean documents for negotiation of LC’s. Follow up with supplier for invoices for supplied equipments wherever applicable. Follow up for payments from customer in accordance with agreed terms and conditions of order
Change Order Management: Review change order requests and ensure recording of all change requests within the same period of receiving, ensure all supporting documents are available before effecting any changes in system
Month End Provisions: Provide all necessary month end reports required by finance on last day of period closing. E.g.: Provisions for Freight Invoices, Startup, Extended Warranty, Cross Territorial Provisions, any other Misc. Provision.
Activities in Oracle System : Creation of sale order and purchase order, receiving purchase orders, generating pick slip number, Stock transfers to different inventory organizations, generating all commercial documents e.g.: Delivery order, Commercial Invoice, Order Acknowledgment any other system documents/reports.
5 years plus experience in order management (multinational experience preferred) & knowledge commercial aspects / Inco terms / International Trade / Procurement/Logistics / MS office/ERP skills.
Diploma / Degree in Business Administration
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