Title: Contracts Manager
Salary : AED 15-20K
We are looking for a Contracts Manager with 10+ years of UAE experience preferably in Structural Steel Industry.
Candidate should have a minimum bachelor’s degree in Mechanical engineering. Candidate should be available in UAE for personnel interview.
Must serve as the point of contact for Clients/ Customers, Sub-Contractors and other external agencies on contractual matters. Act as a contractual “middleman” between company employees and external agencies, ensuring timely review and approval / reconciliation of variations.
Responsible to go through the whole contract carefully and must prepare a project execution report perceiving every instance where there is a requirement, such as type of contract; level of risk associated with the contract; contract value and complexity of services; length of contract, period of performance, and/or delivery requirements; procurement history of the supplies or services required and expertise of the contractor; urgency of delivery schedule; prior experience with the contractor; any special or unusual contract requirements, any special or unusual payment etc…before submission of the original contract for signature of the authorized signatory.
On all standard and non-standard contracts, if any amendments need to be made, provide redlined recommendations to the reporting authority and often negotiate directly with our Client’s attorneys or concerned personnel until consensus has been reached. This process must be completed before submission of the original contract for signature of the authorized signatory.
Maintain contractual records and documentations, such as receipt and control of all contract correspondence, Client contact information sheets, contractual changes, status reports and other documents for all projects. Ensure documentation of significant events and must maintain appropriate records.
As needed, must provide guidance on contract matters to Projects team, including training to new Project personnel and other employees in contracting procedures. Must provide necessary assistance in implementation of project execution plans to Project Managers, project team members and sub-contractors.
Develop and implement procedures for contract management and administration in compliance with Company Policy. As appropriate, contribute to or influence company policies through the proper channel.
Must ensure that the progress of all the Projects is in accordance with the contract terms, to ensure timely delivery of finished products. Equally, responsible to monitor compliance by the Company employees with the established contract terms and conditions. Any unacceptable level of deviation noticed, must be intimated to the concerned officials, especially if the non-performance as per the contract terms may trigger service penalties and, depending on its seriousness, must provide necessary escalation. Each event should be fully recorded and, once resolved, investigated and action taken to prevent any reoccurrence in future.
Must co-ordinate with concerned Dept. for contractual insurance requirements, if any.
Ensures that the procedures and documents are in accordance with IMS requirements and must organize development training in co-ordination with HR Dept.
Responsible to work with finance to ensure adherence to broader finance and risk requirements such as revenue recognition, pricing and discounting policies, and so on. May include “financial engineering” and understanding / evaluating the economic impact of terms and term options.
Must provide necessary support to Marketing / Sales Dept. personnel to ensure that the Company products and services are offered with appropriate, competitive terms and conditions.
Responsible to monitor competitive terms and must ensure Client/ Customer satisfaction with our terms and conditions and contracting practices. Must recommend changes, if required.
Must ensure that signed contracts are communicated to all relevant parties and Dept. personnel to provide contract visibility and awareness, interpretation to support implementation and on the same time must limit access to the contracts, only to those who need it.
Responsible to handle on-going contractual issues and needs to monitor transaction compliance (milestones, deliverables, invoicing and so on). Equally responsible to monitor that invoicing procedures are in accordance with the contract terms and must follow up to get the payment certificate from the Client/Customer, to ensure timely payment. Any deviation noticed, must be intimated to all concerned and the reporting authority, especially if significant deliverables have been tied to the payment schedule.
Must ensure timely preparation of variation claims, oversee service level agreement compliance, ensure contract close-out, extension or renewal and responsible to finalize the variation claims before finalizati
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