Document Controller / Secretary

  • Listed: July 2, 2017 11:25 am
  • Expires: This ad has expired
  • Company Name: KBG
  • Job Type: Full Time
  • Salary Package: 2001-4000 AED
  • Required Experience: 2-5 Years
  • Minimum Education: Bachelors Degree
  • Emirates: Dubai
  • Country: United Arab Emirates
  • Employer Email: hr1@bushaqergroup.com

Description

AED3,000 a month
The document controller cum PA performs variety of functions on day to day operational activities.

Job Responsibilities

Plans, organizes, and implements systems for efficient document processing of all communications,
Coordinates the flow of documents between project team and other project stakeholders
Responsible for the electronic document management system
Log and file all the incoming correspondence.
Log and file all outgoing correspondence.
Prepare the status reports of the incoming and outgoing documents on weekly and monthly basis.
Supports the receipt, tracking, and monitoring of documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
Performs other responsibilities associated with this position as may be appropriate.
Taking care of the day-to-day administration
arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
screening phone calls, enquiries and requests, and handling them when appropriate
meeting and greeting visitors at all levels of seniority
organizing and maintaining diaries and making appointments
dealing with incoming email, faxes and post, often corresponding on behalf of the manager
carrying out background research and presenting findings
producing documents, briefing papers, reports and presentations
organizing and attending meetings and ensuring the manager is well prepared for meetings
Liaising with clients, suppliers and other staff
Carrying out specific projects and research
The scope of the said potion can be extensive and additional duties may include

Qualification/Competencies

High school diploma (or equivalent)
3-5 years of relevant work experience.
Dubai-UAE experience is preferred.
Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software are required.
Assignments will require a working knowledge of Electronic Document Management Systems.
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
Send in your cv to (hr1) (at) (bushaqergroup) (dot) (com)

Job Type: Full-time

Salary: AED3,000.00 /month

Required education:

Bachelor’s
Required experience:

Secretarial Skills: 3 years

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Listing ID: 9005957a298f341b

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