Document Controller/Secretary /Receptionist

  • Listed: September 16, 2016 12:30 pm
  • Expires: This ad has expired
  • Company Name: Bestchoice FZE
  • Job Type: Full Time
  • Salary Package: Negotiable
  • Required Experience: 1-2 Years
  • Minimum Education: Bachelors Degree
  • Emirates: Sharjah
  • Country: United Arab Emirates
  • Employer Email: recruitment@bestchoicefze.ae

Description

Date of Joining: Immediate.
People on Visit Visa with a Validate of mention 1 Month can also apply. Preferred experience in same profile.
Excellent Spoken English,
Pleasant Personality
Nationality: – Indian & Philippines
Preferred Only Female
Good Knowledge About Word , Excel & Power Point
Job Purpose: Maintains and manages all important divisional documents, including electronic data and documents either for a particular project or the organization and assures that they are easily accessible and stored. Scans and verifies documents before they are released and ensures that such documents are registered and electronically stored. Collaborates with the different departments within the Division on all related activities and verifies that documents are kept in the right location and are readily accessible to all internal departments, ensuring all departments of the Division are following the same procedures.
Job Description:

Knowledge and experience of documentation, correspondences and filing systems.
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Input document data into the standard registers ensuring that the information is accurate and up to date.
Generate the various document control reports as required.
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
Maintain updated records of all approved documents and drawings and their distribution clearly
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy tractability.
Coordinate with the department staff members, transfer the head of department instructions and to the department staff members, document them and follow up.
Control the output production of drawings and documents, printing and plotting.
To use the principles of communication.
Follow up the head of section instructions, prepare the minutes of meetings and follow up with attendees.
Coordinating with other staff members in the design team.
Administrative Secretary for Project Managers
Prepare the required of the monthly progress report of the projects, technical and financial.
Follow-up the projects entitlement payments compatible with the work done of the project and make invoices to cover accrual rate.
Follow-up the development plan for the design Section.
Please Send CV to: recruitment @bestchoicefze.ae
website: www. bestchoicefze.com /careers /
Job Location : – Hamriya Free Zone ,Phase-2,Sharjah, U.A.E.

Job Type: Full-time

Required education:

Bachelor’s
Required experience:

Document Controller/Secretary /Receptionist: 2 years
Required language:

English

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Listing ID: 39057dac3d3015fc

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