We are seeking a highly motivated Events Coordinator to join our team on a full time permanent basis. This is an important role in which you will provide a high level of support to Project/Sales Manager.
The role of Events Coordinator will involve:
Creating event proposals which fit client requirements and presenting proposals by deadline
Plan and organize events according to customer requirements, including researching and hiring vendors, booking venues, planning transportation, inviting participants, and creating signage.
Communicate directly with the customer throughout the event planning process to learn requirements and goals, coordinate guest list and vendor specifications, and ensure all parties understand relevant information and details.
Meet with sponsors, committees, organizations, and executives as necessary to discuss and plan event specifications such as scope, format, budget, administrative details, and special requirements.
Negotiate contracts with venue personnel, caterers, hospitality staff, A/V providers, and other vendors to acquire necessary services and activities for events while meeting budgetary objectives.
Monitor and oversee events from preparation and set-up through teardown to ensure adherence to planned format, compliance with regulations, cooperation between vendors, resolution of issues, and overall satisfaction of participants and sponsors.
Perform post-event tasks promptly such as meeting with clients to ensure satisfaction, reviewing invoices and bills, approving payments, and documenting issues and resolutions.
Evaluate potential locations, providers, vendors, and other professionals frequently to determine viability for future events and build a personal knowledge base to better serve clients.
Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports.
High school diploma plus minimum five years planning and events experience
Excellent written and verbal communication skills, including ability to handle conflict calmly and professionally
Detail-oriented and reliable with good time-management skills
Able to work well individually and in a group
Kindly send your updated CV along with 2×2 size recent picture to groups(at)gsiglobalteam.com
Job Types: Full-time, Permanent
Events Management: 5 years
High school or equivalent
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