Executive Assistant

  • Listed: February 26, 2019 3:31 pm
  • Company Name: Siemens AG
  • Job Type: Full Time
  • Salary Package: Negotiable
  • Required Experience: 5-10 Years
  • Minimum Education: Bachelors Degree
  • Emirates: Abu Dhabi
  • Country: United Arab Emirates
  • Employer Website: http://www.siemens.com

Description

What are my responsibilities?

Devising and maintaining office systems, including data management, filing etc.
Maintaining confidentiality of all sensitive or proprietary information
Responsible for overall administrative tasks and for providing and supporting to clients or dealers/agents
Organizing and maintaining diaries and schedules complex appointments and meetings and ensuring their manager is well-prepared for meetings
Provide assistance and administrative support to appropriate level of management
Communicating and coordinating with all departments and with all management in respect of meetings to be setup and support with regards to necessary preparation for those meetings
Coordinates and establishes all travel arrangements, reconciles travel and expense reports, including cash and credit card purchases
Plan and implement office systems, layout and office equipment procurement. Organizing maintenance of systems, document records, space management, etc
Screening telephone calls, inquiries and requests, and handling them when appropriate
Identifies and resolves more complex problems and applies problem-solving skills in order to deal with most situations
Prepares various presentations, reports, statistical charts and briefings
Provide guidance to support staff/peers, as we as colleagues on the administrative functions in the unit
What do I need to qualify for this job?

Bachelor Degree or equivalent qualification from reputable university or College
At least 5-7 years’ work experience in similar function ideally from similar organization structure.

Solid understanding of processes and working tools to fulfill their purpose, how to effectively utilize them and how they interact with those of other business units.
Advanced IT skills. Excellent MS Office knowledge in particular Excel, Word and PowerPoint
Extensive experience in organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.

What else do I need to know?

Siemens is dedicated to quality, equality, and valuing diversity, and we welcome applications that reflect the diversity of the communities within which we work. People with disabilities will be preferred in case of equal qualification. Please find more information at www.siemens.com
How do I apply?

We are looking forward to receiving your on-line application. Please note: only complete application documents, including diplomas, certificates of employment or letter of recommendation respectively can be considered in the selection process.

Job ID: 102688

Organisation: Building Technologies

Experience Level: Mid-level Professional

Job Type: Full-time

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Listing ID: 435c73d88815f0a

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