Executive Assistant – Temporary Contract

  • Listed: October 5, 2017 9:51 am
  • Company Name: Edelman
  • Job Type: Temporary
  • Salary Package: Negotiable
  • Required Experience: 1-2 Years
  • Minimum Education: Anything
  • Emirates: Dubai
  • Country: United Arab Emirates
  • Employer Email: UAErecruitment@edelman.com

Description

Temporary
Responsibilities:
Action:
Arrange and attend weekly Executive and Leadership Committee meetings, minute taking and pro-actively planning and often idea generating for future meetings

Proactively prepare documents, reports and data ahead of meetings

Complex and multi stakeholder diary management – including arranging video conferencing, conference calls, internal and external meetings across multiple time zones

Arranging travel plans and itineraries; compiling documents and schedules for travel-related meetings.

Organize and coordinate extensive diary plans along with local and international travel arrangements

Coordinate with sub regional and regional offices

Weekly input, review and submission of timesheets and company expenses, liaising with accounts department regarding any client billing issues

Create, edit and review PowerPoint presentations

Project coordination and event management

Provide research assistance for RFP’s and other organizational priorities

Manage confidential and sensitive information with the strictest discretion

Expereience:
Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint

High level diary, logistical and travel management skills

Proactive solutions orientated approach to stakeholder management

Excellent written and verbal communication skills – ability to liaise confidently with internal and external VIPs

High level prioritization, organisation and time management skills

Experience in delivering administration, event management and project coordination

7+ years previous experience as a personal / executive assistant with experience looking after senior individuals ideally with some experience in the UAE

Demonstrable experience undertaking financial tasks such as budget maintenance and processing expenses

Previous experience working in a role that required the ability to work with stakeholders in different time zones would be an advantage

Ability to be extremely flexible, accommodating changes in schedules and logistics

A team player, who is discreet and professional in the workplace

Ability to manage and coordinate sometimes conflicting priorities

Organising departmental functions and meetings

Handling expenses and time reports

Attributes:
Client focused – ability to understand and respond appropriately to client requirements in an effective, timely and client orientated manner

Live Edelman values; lead by example and hold employees accountable to performance and behaviour expectations

High levels of integrity and the ability to maintain confidentiality

Collaboration – maintain strong, collaborative relationships across the network

Support employees and team members with a consistently respectful, trustworthy and open-minded attitude

Quality – excellent attention to detail/ accuracy ensuring a high level of quality in everything we do

Delivery orientated – strong focus on achievement and delivery to deadlines

Enthusiastic and committed with a drive for excellence

Resilience – ability to work under pressure

Curious mindset – proactively comes up with new, productive ideas and creative process-improvements to benefit local and/or regional teams

Proactive and flexible – the ability to flex approach to work to suit work requirements

Passion – the passion and willingness to go that extra mile to deliver for your client

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Listing ID: 85659d4bb8589d2f

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