Beirut Contracting & Gen. Building Maintenance Co. LLC
Administrative Coordinator, April 2015 – Present
Overall in-charge for communication and coordination such as Follow-ups of Inquiries, Quotation, Delivery of Orders, Payment, Coordinates with the people in site regarding the Material Requirements, Updates on Deliveries, and other concerns, Delegate the Works as per the Manager & Projects Engineer instructions and setting an appointment.
Assist the Accounting Department in making Payment & Receipt voucher, Deposit & Encashment of Cheque, and prepares the Salary Sheet and bring the fund in Al Ansari (WPS).
Prepares and edit paperwork such as Correspondence, Memo, LPO, BOQ, Tender, Payment Certificate, Project Report and Contract Agreements.
Custodian of important Files and Documents, Employee Passport, Cheque and other valuable things.
In-charge in Ticket Bookings, Shipping of Documents & Goods and handling of Petty Cash, EJARI Registration.
Maintains employee file and monitor the new employees for update of the WPS Salary Sheet List.
Manage problem resolution as needed.
Directly Reporting to the Manager.
Sept 2013- March 2015
Answering phone calls, screen and connect to person concerned.
Serve the visitors by greeting, welcoming and directing appropriately.
Receive mails, letters, deliveries and courier.
Perform clerical duties such as maintain & update files, photocopying, faxing, scanning, checking of emails and prepares correspondence.
Support to Accounting and Engineering Section.
Perform other duties assigned by the Superior.
Manila, Philippines, March 2011 – June 2013
Happening Events Management
Al Quoz Ind. Area, Dubai U.A.E.
Secretary, October 2007 – December 2010
Answering phone calls.
Prepares letter of purchase order, quotation and correspondence.
Maintain files and other valuable documents
Arranges and coordinates travels of the MD & GM and visa request of other co-employees
Arranges and coordinates hotel bookings/reservations
Attending to all correspondence (through email, fax and letters)
Prepares cash deposit slip of cash and check collection.
Conduct replenishment of petty cash fund/reimbursements.
Prepares receipt voucher, payment voucher, invoice and issue checks.
Prepares the salary and overtime of employees and part-timers.
Site Secretary, July 2005 – September 2007
• Log incoming documents from client, consultant and sub-contractor to ensure all relevant
copy of documents were received.
• Maintaining and updating the database and manual filings to ensure all documents are
• Prepares correspondence, memo and reports
• Receiving and checking all incoming correspondence and drawing transmittal.
• Scanning and photocopying.
• Assist the staff and visitors.
• Monitoring of office stocks to avoid run out of supply.
Philippine Journalists, Inc.
Audit Examiner, January 1997 – May 2005
Undertakes audit assigned accounts or areas based on prepared schedules and in accordance with
audit Work Program and procedures.
Prepares working papers/reports and recommendations on audit work completed.
Conducts pre-auditing of various disbursements like purchases and repairs, replenishment of funds
(both revolving and petty cash funds) and billings.
Responsible in checking all the supplier’s vouchers to ensure proper attachments of all the documents needed.
Conduct annual inventory and yearly actual cash count.
Inspecting the delivery of supplies to make sure that everything is in proper delivery and in good quality.
Prepares all the reports and distributes to all the concerned departments.
Registering of both incoming and outgoing reports/memos and other documents.
Act as a custodian of office supplies.
Maintains all file to ensure that everything is in proper order.
Assist in preparation of reports and memos.
Provides support to Examiners in the conduct of various post and pre- audit of vouchers.
Coordinates with various departments concerned and/or acquire vital documents subject of the review/examination and submits gathered data to Examiners.
Assist Examiners in the actual cash count and annual inventory.
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