Receptionist cum Admin Assistant

  • Listed: April 29, 2018 12:20 am
  • Company Name: Ventures Middle East
  • Job Type: Full Time
  • Salary Package: 2001-4000 AED
  • Required Experience: 2-5 Years
  • Minimum Education: Anything
  • Emirates: Dubai
  • Country: United Arab Emirates
  • Employer Email: careers@ventures-me.com

Description

Manage reception and front desk, and provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.

Operate telephone switchboard to answer, screen, providing information, taking messages and forward calls to concern employee
Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations
File and maintain records.
Provide information about establishment, such as location of departments or offices, employees within the organization or over the phone to customers
Keep a current record of company car log and usage.
Monitor mails box pick up, sorting and distribution of mails
Arranging courier services for deliveries and pick up of various documents
Process and prepare LPO’s, correspondence, vouchers, or other documents.
Schedule reservation for Conference room
Make arrangement for the equipment and stationary for Conference room meetings
Order office supplies such as stationary for the office
Sending and follow ups for facsimile message
Labeling of books, envelopes and other materials
Typing of documents for all departments when needs arises
Printing of reports and proposals
Binding of proposals, project reports and the likes
Photocopying and scanning of various documents for each department
Maintaining orders for office maintenance use
Maintenance of First Aid Medical kit
Records and filing maintenance
Updating contact details for company directory phone numbers
Reservation and booking of car rental, hotel, and flight schedule
Copying of projects to CD and preparation for clients deliveries
Perform duties such as cleanliness, taking care of plants and straightening magazines to maintain reception area.
Handles other administrative works and follow ups
Ideal candidate for the role is someone:

– currently resides in Dubai – near JLT

– have at least 5 years of experience as front desk staff /receptionist

– age not above 30 years old

– preferably female

Preference given to candidates who can join given a short notice.

Interested candidates, please share your CV to careers@ventures-me. com indicating on the subject matter – Receptionist. Also, kindly include a cover letter indicating your current location, visa status, joining availability and expected salary, would appreciate to received an dated CV with photo.

*** WE WILL ONLY CONTACT CANDIDATES MEETING ABOVE CRITERIA FOR FURTHER SHORTLISTING PROCESS. ***

Job Type: Full-time

Salary: AED3,000.00 to AED4,000.00 /month

Experience:

Front Desk: 5 years (Required)
Job Location:

Dubai (Required)

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Listing ID: 3135ae44c4d0babc

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