Scalla Human Resource Consultancy is a Recruiting and Staffing company based in Abu Dhabi, UAE with a strong research, we have discovered the talent demand for Industry segments like Oil & Gas, Engineering, Construction, Infrastructure, IT, Banking and Finance in the MENA region. We identify the potential talent and build a connection between the candidates and clients.
Job Title: Administrative Assistant
Duration: 6 – 8 Months Contract
Location: Abu Dhabi, UAE (https://goo.gl/maps/3Cgfg8VJu962)
Salary: AED 4320/Month (Fixed)
Total working hours / week: 48 Hrs / Week
No. of working Days/Week: 5 (From Sun-Thu)
Work Timings: 7 AM to 5:30 PM (Work site is 75 KM away from Abu Dhabi City, Morning pick-up from Abu Dhabi City will be at 05:00 – 05:30 AM and drop off to City will be at 06:30 – 07:00 PM )
Benefits: Transportation (From Abu Dhabi City (ABU DHABI CITY ONLY) to work site and return) + Medical insurance + Workman compensation + (2-way annual air tickets + 30 days’ calendar leave + leave salary – after completion of 1 year)
Visa: Will be provided by us.
Note: We are not providing accommodation / food facilities
Work hours / week, Number of working days / week may have subjected to change as per site requirements. (Overtime allowances will be paid accordingly)
Employees who will be staying outside Abu Dhabi City will not be eligible for transportation.
This is a Single/Bachelor status position
Kindly note that this will be a site based job
As part of the Construction Management team, the Administrative Assistant is responsible for providing administrative support to the Construction/Field Engineering Turnover group as part of the Office & Administrative Services team during the execution phase. Reporting to the Project Field Engineer through the Construction Turnover Manager. This is a site base position.
Develops presentations, reports, or studies including input of information into charts, graphs, tables, etc.
Prepares and/or updates routine forms, labels, indexes, requisitions; types and proofreads standard correspondence.
Inputs and manages data utilizing various Field Engineering data base programs. This includes the assembly of presentations as requested by management.
Organizes material for meetings, presentations, and training sessions. May operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences.
Assembles, copies, and distributes documentation packages; prepares records for archiving.
Implement records management programs. Maintains files of various historical data.
Operates standard office equipment.
Processes incoming and outgoing transmittals, and correspondence (both hard copy and electronic).
Maintains standard office supplies and standard forms.
Copies and/or delivers messages, documents, packages, and other items to offices or departments within the organization or to other company offices or business locations.
May coordinate meetings, arranging for facilities, equipment, and refreshments.
Performs other duties as assigned by supervisor.
Monitors all follow-up actions required by supervisor/manager/assigned team.
Composes routine correspondence in response to requests for department services; answers inquiries from other departments, area offices, or outside entities.
Strong knowledge of office computer applications required, i.e. MS Word, MS Excel, MS PowerPoint.
Excellent (English) written, data and oral skills.
Good organizational skills.
Ability to engage with staff from all levels.
Ability to prioritize work and perform well under pressure.
Demonstrated knowledge of project administrative functions, include ability to operate standard office equipment.
Sets high self-management standards and seeks to continuously improve.
Does what it takes to get the job done right the first time, all the time.
Minimum 3-5 years of relevant office and administrative services experience.
Experience on large construction projects an advantage.
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